The workload of a business that files 15 tax returns as compared to an accounting firm filing 1500 is vastly different. Yet tax software pricing doesn’t always reflect that difference.
Another aspect to consider one more: information return filing is seasonal for most organizations. A small business may employ its filing software intensively for a short period and barely touch it during the rest of the year.
This raises a real-world purchasing issue. Should companies pay for access to software on a continuous basis or according to the actual amount of files it makes?
TaxFormHero takes the second approach, using per-form pricing rather than signup fees, subscriptions or seat licences.
It is recommended to start with the volume of your actual filing
It’s misleading to compare filing platforms solely on the price they advertise. Comparing file platforms based solely on their advertised starting price can be misleading.
TaxFormHero costs $1.99 per form. The cost per form decreases with the increase in volume and then reaches $0.45 after a minimum of 1,000 forms. Custom rates are offered to companies that have a large volume of forms to file.
A recurring subscription isn’t needed for occasional filers. For a CPA handling multiple clients, there is no additional seats to buy due to the fact that additional employees must be involved in the process.
Optional Services should be Optional
Every client is not entitled to the same level of service.
A business may feel comfortable using its current system of downloading copies for recipients, and then dispersing copies. Some may also want the service provider to handle the distribution.
TaxFormHero 1099 eFiling platform lets you to download copies of your recipient for free. As paid-for services, you can also add electronic delivery for recipients, or print and mail. The verification of TINs is an option service.
This approach is modular and allows businesses to segregate the expense of filing services from the expense for additional services instead of automating the payment of features they may not be using.
Organizational problems arise from the scale
Price isn’t the only consideration when filing volume rises.
Accounting software can aid an accountant who works with multiple businesses to manage their EINs without having a cluttered number of accounts. TaxFormHero lets you manage multiple payers with only one login. It also supports bulk imports via Excel or CSV.
While keeping the separation between records of the payer, a broader solution for 1099 filing and W-9 collections should reduce repetitive administrative workload. Importing data organized is a better way to manage numerous returns for professionals.
Compliance and Security are a part of the Cost Discussion
The least expensive filing solution isn’t always the best option if additional work required or the inability to perform the tasks needed by the company are the main reasons.
IRS-authorized TaxFormHero supports electronic filing for 1099s, W-2s and other information returns. The company claims that its platform provides two-factor authentication, and encryption of 256 bits for data in transit and at rest. It has announced that it will complete an independent SOC 2 Type I audit that focuses on the Security trust service criteria in October 2025.
These operational and security concerns are to be considered along with the expense per return.
Purchase the Filing Operation You Actually Have
Software economics shouldn’t be the same for small businesses accountants, small businesses and big businesses.
The most useful takes into consideration the volume of filings as well as the number of payer entities as well as the work load for data entry, delivery requirements for recipients the requirements for verification, security requirements.
Software does not have to be a cost per month for seasonal compliance work. The expense of a pay per form structure could fluctuate along with the amount filed, making budgeting easier.